Time and Tide: Connections and Legacies Project Privacy Notice

Introduction

Your privacy and protection of your personal information are very important to us and we are committed to robust compliance with the General Data Protection Regulation 2016/679 and the Data Protection Act 2018.

This privacy notice explains what we do with your personal information, your rights, and how we protect them. This notice is for all individuals involved in the Time and Tide: Connections and Legacies Project, for which Nottingham Trent University (NTU) is the lead partner.

Time and Tide: Connections and Legacies was established to celebrate and make more widely known the history of Time and Tide magazine. It is delivered in partnership with the Arts and Humanities Research Council, by a consortium of partners, of which NTU is the Lead Partner. Each university in the partnership is individually responsible for the data it controls.

The consortium of partners delivering the project are:

Who we are

We are Nottingham Trent University of 50 Shakespeare Street, Nottingham, NG1 4FQ, along with our Project Partners – details above – and the Arts and Humanities Research Council. Further information about how the Arts and Humanities Research Council holds and manages personal data can be found on its website – link above.

For the purposes of the General Data Protection Regulation, NTU is the Data Controller in respect of personal information processed as a result of participation in the project. 

You can find us in the Information Commissioner’s register of organisations who have paid the Data Controller fee here.

If you have any questions about the use of your personal information, or wish to exercise your rights, please contact:

Dr Eleanor Reed – Project Officer, Time and Tide: Connections and Legacies, Nottingham Trent University

Email: timeandtidemagazine@gmail.com 

We may need to update this Privacy Notice from time to time. If changes made to this Privacy Notice are considered to be material, we will notify you of the changes.

The Personal Information we hold about you

The Project collects information when you contact us via our enquiry form or if you provide us with information, including:

• Your name and email address, if you contact us via the form or if you submit a blog post to us;
• Your IP address;
• Records of any engagement with the Project;
• Your blog posts, where personal data about you may be contained.
• Your attendance at events – this may include photographs taken at those events.

How we use your personal information

Most of the personal data we process is provided to us directly by you. Where we collect additional information, we will rely on your consent to do so.  We will use your personal information for the following reasons: 

• to enable us to deliver the project (public task).
• to enable us to evaluate the effectiveness of the project (public task). 
• to respond to your query to us where you complete an enquiry form (consent).
• to view or post your blogs (public task / consent).
• to meet our funding obligations (public task).
• to ensure our research tasks/activities are carried out fairly, and in accordance with the law (legal obligation).
• to create and disseminate knowledge, in line with the charitable purposes of the university and the terms and conditions of our grant funding (public task)

Reports and Publications

Privacy of individuals can be affected by publications, therefore, any data we use in publications stemming from the Project will be de-identified (anonymised – will not permit the identification of you as a data subject). Anonymised data may form part of a conference presentation or public talk.

Where we wish to use other information, such as case studies, photographs, details from events, we will ask for your consent.

Sharing your personal information

NTU, as the Project Lead Partner, will hold all personal information provided by you as a contact and a contributor. Data held by one of the partners may be used for research and publication purposes.

In addition, personal information will be shared with external project auditors and project evaluators for the purposes of checking eligibility, compliance with funding rules and for audit purposes. 

Your personal information will not be shared for commercial or marketing purposes.

Where necessary we will share information required by law or in the public interest, with, for example, the police or HM Revenue and Customs, any relevant regulator or to exercise or defend our legal rights. 

Where information is shared outside the European Economic Area we will ensure appropriate safeguards are in place such as contractual controls and (for US-based Companies) the Privacy Shield Scheme. 

Retaining your personal information 

We will not store your personal information for longer than is necessary. NTU will ensure that our partners and selected third parties with whom we share your personal information in accordance with this Privacy Notice will retain your personal information in line with the requirements of the funding body and will delete your personal information when they no longer require it.

Security of your personal information

We and our collaborative partners have in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. 

Your rights

You have a range of rights over your personal information. Under certain circumstances, by law you have the right to:

• Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you.
• Request correction of any inaccuracies relating to your personal information we hold about you. 
• Request erasure or deletion of your personal information when it is no longer required. 

If you wish to exercise your personal data rights or have any questions about how we use your data, please get in touch using the contact details at the top of this Privacy Notice. 

If you believe that we have failed to manage your personal data appropriately, please contact the Data Protection Officer for NTU at DPO@ntu.ac.uk, or you have the right to complain to the statutory regulator – The Information Commissioner’s Office. The ICO contact details are: https://ico.org.uk/global/contact-us/

How to contact us

Should you have any queries, suggestions or issues, please do not hesitate to contact the Time and Tide: Connections and Legacies team on timeandtidemagazine@gmail.com, or you can write to us at the following address:

Time and Tide: Connections and Legacies

College of Art, Architecture, Design and Humanities

Nottingham Trent University

50 Shakespeare Street

Nottingham

NG1 4BU

Time and Tide: Connections and Legacies Project

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